Grant Guidelines

Step 1: What is Your Project?

The most important part of submitting a grant application to the SCSDEF for consideration is to develop the ideas for a project that will support your efforts in educating and engaging students and to encourage them to learn and be creative.  Projects must support the District’s Core Curriculum and must be approved in writing by your school principal or District Administrator in order to be considered by the Foundation.

What makes for a good project?

Over the past nine years the Foundation has approved over 175 creative and diverse projects including a green house, a weather station, robotics activities, classroom literacy centers, Kindles, musical activities, reading support materials, field trips, guest performers, etc. A complete list of funded projects can be found on our website at  A good project, and one that excites the members of the Allocations Committee, is a project that engages the most students, provides opportunities for students to learn skills, could be easily replicated by other teachers and students.

What not to do?

The Foundation Allocations Committee understands the dramatic need for teaching materials, technology,teaching aides, and staff development.  However, the Foundation will not consider or fund any application that does not include a specific project that supports a request for technology, supplies or instructional materials.  The Foundation also does not fund projects that are funded under the District’s annual operating budget.  Our role is to provide supplemental resources to support teachers, students and schools.

Step 2:  Who’s on Your Team?

On your grant application, provide the names of students, teachers and other staff who will be participating or directly involved with your project.  Only one person will serve as the project contact person for the Foundation.

Step 3: Your Project Budget

After you have decided on a project, you will need to itemize what supplies, equipment, teaching tools, etc. you will need to complete the project and provide preferred vendors and estimated costs for each item.  Applicants should remember that the district adds a 10% shipping charge to books, supplies, and equipment being purchased and should include that in their budgets. We encourage all applicants to use the internet, school IT specialists, and local vendors to identify possible purchases. Unless there are special circumstances we will not usually fund attendance at conferences, professional growth activities, teachers’ salaries, furniture, technology normally provided by the district.

If you have any questions about purchasing materials, contact Bill Schultz

Step 4:  Important Dates

  • Grant Application Deadline: March 29, 2018
  • Grant Announcements: April 16, 2018
  • Grant Project Completion: June 15, 2018

The project report must be submitted online by the completion date and all funds should be spent at this point.  If circumstances prevent completion by this date, contact Bill Schultz

Checklist:  Important Information

  • Applications are submitted online.
  • Applicants who were not previously funded may resubmit their requests in a future cycle.
  • Prior recipients of Foundation funding may re-apply for new projects or for the continuation of existing projects.
  • A teacher may receive funds for the same project no more than three years in a row.
  • Grant requests should be limited to a maximum of $4,000.
  • Foundation grants cannot be used to fund items or projects normally funded in the District budget. See Step 3 for explanation.
  • Before making  purchases check with Bill Schultz
  • All grant recipients are required to provide the Foundation with a written evaluation report within one month of project completion. In support of the evaluation report you may include photos, letter, and other documentation. You are most welcome to share your report with the Board in person.
  • Be aware that your project report may be shared with staff and the public on the SCSDEF web site and/or through social media.  Please be sure that you have photo permission forms for your students.
  • Recipients should acknowledge receipt of grant funds in any newsletters, press releases or promotions and should acknowledge the Foundation in any completed work, publications and presentations.
  • Recipients are encouraged to attend the Foundation’s annual Education Celebration where they will be recognized and their work may be displayed.
  • The SCSDEF reserves the right to make changes or adjustments to these guidelines and to the Education Grants Program as needed at any time.

Scoring consideration will be based on the following rubric:

Category0 Points1 Point2 PointsTotal Points
Educational Benefits (Purpose and ObjectivesMissing, unclear, or irrelevant.Educational benefits included, but they are stated vaguely/inconclusively and/or their correlation is weak.Educational benefits are clearly stated, and their correlation is evident/strong.
Relationship to curriculumMissing, unclear, or irrelevant relationship.Relationship included, but stated vaguely/inconclusively and/or the correlation is weak.Relationship to curriculum is clearly stated, and the correlation is evident/strong.
BudgetBudget lacks detailsBudget is clearly detailedBudget is clearly detailed including amount allocated per student (# of students served / grant request $)
Project MeasurementMissing, unclear, or incomplete.Measurements are included, but they are poorly described and/or weakly matched to project goals and outcomes.Measurements are clearly stated, and they match project goals and outcomes; moreover, supporting details are included.
Total Points

For more information, clarification, or inquiry, please contact Bill Schultz at